Apply now: Administrate Special Project Planner

The Administrate Special Projects Planner is a full-time position that reports directly to the Tribal Lands Department Head. This position
is in charge of a facilitating, oversees and administers review of all projects involved with or provided by the Tribal Lands Department.
The Primary duty areas include development a work plan that contains goals/objectives/activities for each project element to implement
the Tribes’ Vision and Mission Statements. Develops projects marketing geared toward the education of customers and promotion of land
and natural resources conservation that promotes economic growth for the Tribes and individual Tribal members and pursues the use of
outside funding sources to achieve program goals.

• This position is a crucial part of the Lands Planning Program Manager and providing direct support to the
  Business/Financing office. The role involves a wide range of important tasks aimed at achieving specific
  project goals. The position requires exercising judgment and taking responsibility for results. Some of the
  work activities include:
• Researching funding opportunities and other notices of funding availability.
• Coordinating all funding applications, including drafting application support documents such as Tribal Council
  agenda requests, Tribal Council Resolutions, public comments, project narratives, and budgets.
• Conducting post-award meetings, budget modifications, environmental reviews or assessments, and release
  of funds.
• Collaborating with the Grants/Accounting Specialist to ensure accurate and timely submission of all financial
  reports.
• Carrying out clerical and general office duties as required.
• The incumbent reports directly to the Lands Department Head and is responsible for using good judgment
  and discretion to prioritize assignments and determine the most effective methods to complete work
• Daily contact with staff from other agencies, the general public, and other employees to exchange specific
  information. Provides specific information to various programs within the Tribal government, as well as to federal,
  local, and state governments and other agencies, particularly regarding Housing Authority special projects.
• Responsible for complying with Federal Law, Tribal Ordinances and Tribal policies and procedures and Local Law
• Define program scope, goals and deliverables that support goals in collaboration with CSKT stakeholders, external
  stakeholders, Tribal entity stakeholders and CSKT Departments regarding all research.
• Acquiring resources and coordinating the efforts of team members and third-party contractors or consultants in
  order to deliver program according to plan.
• Develop full-scale program plans and associated communications documents.
• Manages workload within the program to achieve work plan and maintain a balanced workload.
• Assures program is working as an integral part of the Tribal Lands Department and the Tribal organization as a
  whole.
• Develop and deliver progress reports, proposals, requirements documentation, and presentations.
• Manages, catalogues, and monitors TLD records related to proposed, current and past projects.
• Determine the frequency and content of status reports from the project team, analyze results and troubleshoot
  problem areas.
• Facilitates community meeting, conducts media and outreach activities if needed.
• Works with IT and other appropriate employees to set up, operate, and maintain a computer software program.
• Prepares maps and ensures land descriptions mapping requirement, etc. are complete for GIS package/ARC Maps
  or Google Earth.
• Reports weekly accomplishments, obstacles and needs.
• Assesses and reports quarterly work plan accomplishments and adjusts workload as needed.
• Responds to customer inquiries in a timely manner.
  MINIMUM RECRUITING QUALIFICATIONS AS REFLECTED ON TRIBAL EMPLOYMENT
  APPLICATION:
• The Administrate Special Projects Planner must have an Associate’s degree or three years of experience or training
  in business administration, project management and/or
• experience or training in land related fields (i.e. land locations, mapping, legal descriptions).
• Time management and planning with high level of attention to detail.
• Completes tasks with minimum amount of supervision. This position requires a high level of analytical and
  communication skills. This person must be able to understand funding announcements.
• Thorough knowledge of land description and location techniques;
• Working knowledge of leasing and permitting procedures, conservation practices,
• Basic knowledge of fencing methods: construction and building requirements;
• Basic knowledge of federal, state, and Indian Land Law.
• Working Knowledge of contract management and records management
• High skill level in the use of field tools such as GPS, compasses, also a high degree of skill in using maps, plats,
  aerial phots
• Skill in Software program experience including Microsoft, Excel, and Access and GIS package/ARC Maps or Google
  Earth.
• Skill in Excel for the reporting requirement of the position
• Working knowledge of the Tribal personnel system, including Ordinance 69D, processing procedures and
  recruitment, position descriptions, performance evaluation, terminations, etc., as well working knowledge of the
  Privacy Act.
• Ability to establish and maintain effective working relationships with other employees, other agencies, and the
  general public;
• Ability to read and understand formal documents such as leases, permits, contracts;
• Ability to communicate effectively verbally and in writing
• Ability to work under arduous conditions for prolonged time periods; and under stressful and adverse operating
  conditions, such as long work hours, heavy workloads, adverse working conditions and environmental conditions.
• Ability to organize and manage simple to moderately complex projects with multiple tasks;
• Ability to work outdoors and alone as required;
• Ability to operate equipment sufficient to determine lot boundaries to meet the needs of the project. Must have
  sufficient skills necessary to explain process, equipment, maps, etc.
• Possession of, or eligibility for, a valid Montana Motor Vehicle Operator’s license and be insurable under the Tribe’s
  Insurance policy; be able to obtain ATV/UTV endorsement.
  SUBMIT:

1. Completed Tribal employment application.
2. Copy of academic transcripts, applicable certifications, etc.
3. Copy of driver’s license.
4. Proof of enrollment from a federally recognized Tribe if not from CSKT.
5. If claiming veteran’s preference, a copy of the DD214 must be submitted.
   
   SUBMIT ALL OF THE ABOVE TO: Personnel Office, PO Box 278, Pablo MT 59855, Telephone (406) 675-2700 Ext. 1040, or personnel@cskt.org

Or apply online HERE